How is spare parts stock kept accurate?

By recording consumption on the work order rather than separately, so the movement happens at the moment the part is used. Periodic counts then correct what remains, and each correction is a movement of its own.

How should a minimum stock level be set for a spare part?

From how often the part is used, how long it takes to arrive, and what a stop costs while you wait for it. A critical part with a long lead time earns a higher minimum than a common one available next day.

Which spare parts should be held in stock at all?

The ones whose absence would stop a critical asset for longer than the supplier takes to deliver. The equipment register’s criticality and the history of what each job consumed are what that decision is made from.

The part is in stock, and you know where.

The spare parts the maintenance team holds, where each one is stored and what it fits, what every work order consumed, and the minimum levels that say when to reorder, before a technician finds an empty shelf.

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A missing part turns a short repair into a long stop.

When stock is tracked on a spreadsheet, or not at all, the first sign that a critical part has run out is a technician standing at an empty shelf. Overstocking the parts nobody uses is the other half of the same problem, and it ties up money on a shelf.

Where consumption is booked The equipment each part fits

Stock that moves when the work is done.

A part is booked at the moment it is used, on the job that used it, so the shelf and the screen agree.

Parts catalogue

Each part with its reference, its description and its unit, so the same part is not ordered under three names.

Where it is stored

A storage location per part, so a technician walks to the right shelf rather than searching the stores.

Linked to the equipment it fits

Parts linked to the machines that use them, so a technician sees from the asset which spares exist and where they are.

Consumption against work orders

Parts used are recorded on the work order that used them, so stock moves when the work is done and each job carries its own parts.

Minimum levels

A minimum per part flags when stock falls below it, so the decision to reorder is made before the shelf is empty rather than after.

Receipts and counts

Parts received and stock counts are recorded as movements, so the figure on screen can be traced back to what changed it.

Spare parts, inside VZIAM MES.

In a plant that runs production on VZIAM MES, its maintenance module keeps a parts catalogue of its own. These pages describe how it books them.

Maintenance in VZIAM MES
Booking a part to an intervention decrements stock in the same transaction, at the unit price of the movement, and never below zero.
Downtime tracking
How long the line stood while the part was found, recorded as a stop with its reason.
MES vs CMMS
Which of the two a plant needs, set out question by question.

Frequently asked questions.

Describe how parts are tracked today, and ask the engineers what would carry across.

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Yes. Linking parts to equipment is what lets a technician see, from the machine, which spares exist and where they are.

Plan the change before it reaches the line.

Request a demo and an engineer looks at how your production runs today, shows how the software would fit around it, and where a pilot on one line would start.